Important Dates

• Nomination Deadline (Educators)  - February 1, 2023; see information below for nomination form information

• Registration Deadline (Caregivers) - February 17, 2023

• Music Provided (Educators) - Digital distribution February 17, 2023

• Event Date (Students, Caregivers, Educators) - Saturday, March 4, 2023;12:30-4:30 PM

 

Location

• The 5th/6th Grade Demonstration Chorus at the Baltimore Convention Center as part of MMEA’s Annual State Conference. 

• The event will span from approximately 12:30-5:00 PM. The full time frame is required. Full details, including parking and updated schedule, will be provided after the caregiver registration window closes. 

• Transportation and meals will not be provided by MMEA.

• The participation fee is $25, payable at the time of registration.

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Registration and Cost (Caregivers & Educators)

• The participation fee is $25.

• After the nomination window closes (see below), the caregivers of all nominated students will be notified and sent a registration form.  

• Payment is due at the time of registration (unless the school/district is being invoiced for their students). 

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The deadline for caregivers to register their nominated students is Friday, February 17, 2023 at 12pm (noon).

 

Transportation & Snacks

• Caregivers/Students are responsible for their own transportation and snacks, if wanted. 

• Caregivers should drop their students off with the MMEA Manager and Chaperones at the designated time.

• Students must have transportation ready to take them home the moment the event is dismissed. 

• MMEA is not responsible for any transportation, and is not providing any food (water will be provided).

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Dress Code

• White Top

• Black Bottom

• Black Shoes

• Appropriate for a choral performance

• Students should come dressed for the performance. There will not be any available changing areas. 

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Certificate of Participation

MMEA will email certificates of participation to the caregivers by the end of March.

 

Nomination Process (Educators Only)

• Nominations are now closed.

• Each Maryland public or private school choral educator may nominate up to six singers from their choral classes. 

• Educators do not need to be MMEA/NAfME members for their students to participate. If possible, please choose three of each voice part (three sopranos, three altos). If that is a problem, nominate your best treble singers. 

• Nomination forms were emailed to all choral educators on our lists. If you did not receive one,  please email the MMEA Office at the address below for a nomination form. 

• Read the instructions on the form and complete the required information.  Email the form as an excel attachment to mmeamarylandinfo@gmail.com. Do not send it as a Google sheet or One Drive link. 

• After the nomination window closes, caregivers will receive an email with a link to the registration form.

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Invoicing (Educators Only)

• If the school, school booster, or district is paying for students to participate in the demonstration chorus, please indicate this on the nomination form.

• Invoices will be sent after the registration window closes.

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Questions and Communication

Caregivers may need to communicate directly with MMEA staff for questions and support. We ask that the student’s music educator be copied on all messages to MMEA to assure transparency and accurate communication. MMEA staff will extend the same courtesy in the event staff needs to communicate with caregivers.

 

Please direct all questions to MMEA Staff at mmeamarylandinfo@gmail.com. 

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Important Policies - Caregivers of participants must agree to the following. 

 

Rules for Participating Students

• Each student must be on time.

• Each student must be prepared (music, pencil) and follow the directions. 

• Students will show respect for all supervising adults and one another. 

• Creating a positive environment for diversity, inclusion, leadership, and teamwork is essential. All defamatory, abusive, slurs, profane, threatening, offensive, harassing language or actions are strictly prohibited.

• Caregivers are not permitted to remain at the event until the session when it is open to conference attendees and caregivers. 

• Students are not permitted to leave until the conclusion and dismissal of the event.

• Lunch will not be provided. Students are responsible for bringing their own lunch and snack. Water bottles are encouraged.

• Students who bring a cell phone, laptop or any electronic device to the event do so at their own risk. MMEA is not responsible for loss, damage or theft nor any connection charges. Those are the responsibility of the student. Cell phones and other electronic devices must be turned OFF and stored out of sight during rehearsal hours.

 

Covid-19 Protocols For MMEA In-Person Events

To ensure everyone's health and safety to the best of our abilities, MMEA is asking everyone to approach any possible Covid diagnosis or possible exposures with caution. Students are encouraged to remain home if they are feeling ill/symptomatic. MMEA reserves the right to ask for proof of a negative covid test prior to the event. 

 

MMEA will continue to monitor and address this changing landscape of the Covid pandemic. Please note, MMEA and/or the hosting school system reserves the right to change this policy. Should masks be required, they must be at least a 2-layer mask. Well fitted KN-95 or N-95 masks are encouraged.  MMEA supports any participants' use of PPE. 

 

Photo Release Statement 

The Caregiver completing this form consents to the publication and use of their student’s first name/ likeness for the purpose of promotion, publicity, advertising, or other manner or media by the Maryland Music Educators Association (MMEA) or any other representative authorized to act on behalf of the aforementioned entity. Likeness shall include, but not be limited to, photographs, sound and/or video recordings, films, broadcasts, brochures, publications, reports, web pages, promotional materials or any other audio-visual, electronic, printed, tangible work in any media or format, now known or hereafter to become known, and/or reproductions of any of these. These items are the property of the MMEA and that neither the caregiver, nor the student, shall have any right of review or approval regarding the use of the student’s first name/likeness in such material. The Caregiver hereby releases and hold harmless, the MMEA along with their respective employees, agents, affiliates, sponsors, or other representatives from any and all claims, demands, or causes of action arising out of the use of the student’s first name and/or likeness, in accordance with the terms of this release. It is understood and agreed that neither the caregiver, nor the student, will be compensated in any way for the use of my student’s first name and/or likeness by MMEA. (MMEA will not use a student’s last name in a public forum for this event.) 

 

Statement of Participation 

The Caregiver completing this form understands the information provided and approves the student’s  participation in this event/activity. Participation in the activity is entirely voluntary and requires participants to abide by applicable rules and standards of conduct. The caregiver releases Maryland Music Educators Association (MMEA), the activity coordinators, and all directors, officers, employees, volunteers, agents, and related parties from any and all claims or liability arising out of this participation. Caregivers also understand that MMEA is not providing any transportation to/from this event. 

 

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